COVID-19 has already had companies scrambling for solutions to keeping their cash flow running, and finding ways to keep employees on while making payroll. Most large businesses that are office-based have gone to the remote worker model in order to keep their employees safe. This has been pretty effective, but it has meant businesses are also using more high-tech communication systems or looking for affordable ways to keep employees in the loop.
Ensuring Communication Systems Have The Right Infrastructure
Before large businesses invest in any conferencing software or chat systems, they need to make sure they have the right infrastructure to run it. Will it work better for them to host conference sessions that run over wide area network broadband? Or should they look to cloud servers or 4G mobile technology? These are important questions to answer because these different technologies have different bandwidth and quality of service. It’s also important to choose a system that works with remote workers’ internet connections and devices. And of course, you want a system that’s secure and won’t compromise data.
Using Dedicated Audio Conferencing
Weekly meetings, employee reports, and chatting with clients can all work better if you have audio conferencing for large businesses. The great thing is you no longer need hundreds or thousands of landlines to do this with the emergence of cloud-based phone services and bridge lines that can work on dedicated servers. When you sign up for this, you can get a unique number that will always be yours, and then opt for as many dedicated lines as you want.
Using Team Meeting Software
There is also video chat, screen sharing, and remote PC access software often known as team meeting software that can work for a variety of business purposes. This kind of software may be useful if your employees are having difficulty with remote access to your company servers, or if you’re looking for easy video chat software that won’t slow down devices and doesn’t require extremely high bandwidth. But be aware that many third party team meeting software has security issues and may need to be used strictly over a VPN.
Sending Reminders And Planning These Meetings
Once you’ve chosen your conferencing software or chat system, you then need to make sure you can get your team members together at an appropriate time to meet. With COVID-19 affecting some people’s schedules with kids staying home from school, or perhaps using the extra time to get major projects done, you should find a time that works with relatively few interruptions. You may want to set up an email or texting system to get reminders out there. You may need to consider scaling back the number of meetings you’ll have in a month or quarter.
Keeping your team connected during COVID-19, if you run a large business is a challenge, but it can be done if you using good planning strategies. Your main priority will be making sure your conferencing software works without dropping too many calls or lagging in video quality.