One of the biggest advantages that an iOS user can thank for is the iCloud platform. This storage platform from Apple provides a good large backup facility for all your data, especially photos and videos which can, and usually do, clutter up your mobile devices.

As an iPhone owner, you will want to use the iCloud facilities to their maximum and most optimized performance level, as such, this article will present to you how to use the iCloud features and explain each setting so you can enjoy the use of iCloud.

Before we begin you need to know your Apple ID, and how the settings also manage your iCloud settings too. Your Apple ID

All Apple users, iPhone, and iPad, have an Apple ID to operate and interact with their device. The Apple ID is at the core of every feature, function, connection, and purchase. As such, you need to know your Apple ID, and this occurs when you set up a new device.

If you already have an ID, then you just use your ID mail and password to activate the new device. If you are just starting to use an Apple device, then you need to create an Apple ID, which is simple., All you need is your name, email, phone number, address and set a password. For Apple/iTunes store you will need a credit or debit card to activate the store.

Tap on the top banner in Settings; this will give you access to your Apple ID and also provides you with access to some other personal features. In this screen, you will notice that you have access to your general data, your password and security information and your payment and shipping details. You can edit these any time.

Name, Phone Numbers, Email

In this option, you can change any of the initial details you set up, and this includes your email, phone number, and another backup email if you’ve configured one. You can also edit your date of birth and name.

This section also enables you to change the content subscriptions you might have chosen, or Apple chose for you. Here you can adjust marketing emails, Apple News roundups, and announcements

Password and Security

In this section, you can change your password, and in doing so I suggest you sign out of all the other devices, so once the changed password is set, you will be able to sign in to all your other devices without any issues. It also acts as a security feature since a stolen device will not give the user access if the password has been changed.

You can also adjust the security features and activate the Two-Factor Authentication. For the more digitally active user, more security is always the best route to take. In fact, if you use your iPhone and other devices for e-commerce and trading, then extra security is mandatory.

Just to be on the safe side, you can also change the phone number that receives your verification codes, and this can include adding a family member’s phone to the option.

Payments and Shipping

Since Apple is all about e-commerce, you get to save your card details on the system. You can add and delete any number of cards on the system, but remember, if you don’t have a card associated with your account, you will not be able to use App Store download features.

Manage the iCloud Settings

Now let’s take a look at how to set up your iCloud features.

Just take note, iCloud is not iCloud Drive. These are two separate features. iCloud Drive is Apple’s competition to Google Drive. Whereas, iCloud on the iPhone is dedicated sync for your phone’s data.


The wonders of Apple are that they try to make user life simple. In other words, the less interaction of complicated steps to make a decision fast and easy. As such, most of the settings are relegated to toggle switches. This means that you can toggle (binary decision making) between yes and no.

As such, you get a toggle switch to turn sync access on and off for all your data sets, and can also toggle specific games and applications too. Toggling makes life easy; you decide what is syncing and what is not.

Some features are not a simple toggle, and these require activation through an On and Off sub screen. For instance, iCloud Backup.


iCloud Backup



To activate iPhone Backup to iCloud you need to click on the iCloud Backup option, and then in the second screen toggle the on-off switch. When you set this to on, it will back up based on a specific time set. Remember that backup makes a copy of all your selected data, which means you can recover all the backed up data at any time.

A note on backup. Back up is different to data syncing. A back up is a full mirror of your device at a specific date. When you lose a device, or the device is damaged, or even hit by a virus. The backup comes to restore your device to the last backup date. So, if you make daily backups, you will have daily data saved, however, backups are time-consuming and are usually relegated to weekly or monthly intervals for most users. If you are a heavy user and your iPhone is your office, then daily backups are essential.

The backup will work every time your device is connected to a WIFI signal. You can also force a backup by going into the backup settings and clicking on the “backup now” prompt.

Find My iPhone

Find my iPhone is a great GPS locator, but for those that seek privacy, you might not want people to know where your iPhone is. Against this is the classic, lost iPhone on silent mode, so ringing it won’t help. As such, using the Find My iPhone allows you to seek it using any other iPhone.


Keychain is a useful password memory tool. It is activated through Safari which uses the “autofill” system to store usernames and passwords. Keychain is the system that lists all these passwords and usernames, and you can sync it to your iCloud too.

If you are a security freak, then you never have a started password and username and don’t allow the system to remember. As such, this is a very focused service for the general populace.

App Store

Now its time to discuss the App Store. As I mentioned above you need an Apple ID, and you need payment information to utilize the App Store, so let’s take a look at how this system works.

To start off with, the app store is cross-device functional, as is your ID, which means you can access the App store from anywhere and with any device if you have your Apple ID login details.

Control devices interactions

Automatic downloads are a big issue when you use more than one device. Automatic downloads will download to every dive you have anything that was downloaded onto one device. This means you need to toggle off automatic downloads to focus the download per device and not “globally” over all your devices.

Make sure that on every device you have the automatic download is set to off. Apple does consider that sometimes some features are required for all devices, such as music, and updates. However, I recommend you set all these features to off. Otherwise you might end up having your work iPhone full of your home entertainment iPad’s music and apps.

Cellular Data

This toggle is one of the most important on the iPhone and is essential to maintaining a low battery and limited plan free from overuse. As such, always toggle the cellular data switch to off, this limits the system to working only when in a WIFI connection.

Autoplay Video

Another great three option toggle is the Outplay video switch which should be set to off if you don’t want to see all those ad videos running all the time. If you don’t mind them playing, then set it to WIFI only and save on your cellular data plan. When you select the off option, you also save on battery power.

Inn App Ratings

Do you get annoying “rate us now” popups? Well, you can stop that by toggling this off. This way your apps will not ask you to rate them every now and then. This is doubly annoying when you already rated them once.

Offload Apps

Offloading apps means that iOS will delete any apps you rarely use but will retain the data stored in them. This saves up space and battery as well as clears up cluttered screens.

Family Sharing

The final feature to look at here is the Family Sharing option. This is a straightforward feature that lets you connect across devices, and can share music, movies, apps and other data using the shared family account function.

When you activate this feature, all sharing becomes fast and simple, as the devices sync through iCloud seamlessly. Essentially, this is a time-saving data streaming optimizing function.


Knowing your iPhone is the only way to maximize the benefits of owning one. After all, if you already spent a small fortune in buying it, why not utilize all of its features and functions for a complete Apple iOS experience.