Tracking employee work hours is critical to understanding the actual productivity of the workforce in any business. Accurate employee attendance data can enable companies to initiate foolproof payroll toward their workers. In most cases, it will also help them bill their clients correctly, as they know clearly how much of their workforce was allocated to complete an order or project for each client.

Using a web-enabled timeclock for employees can make tracking their work hours a lot easier for companies of all sizes. They can prevent serious issues such as inaccurate time entries and employees clocking in on behalf of their colleagues.

Following are some crucial things businesses should consider when choosing a web-based time management system for their employees.

What does time clock software do?

Time clock software helps employees punch in and out of work using any device with a secure internet connection. Each employee has a unique identity, making it easier for the business to track each employee’s hours more accurately.

Typically, employees must enter the start and end times of their work hours every day. Additionally, they may have to pause or stop the time clock for breaks. Depending on the type of settings enabled by the management, employees will also be able to manage other tasks through the time clock app.

How does it help your company?

Employee attendance plays a key role in gauging the work ethics and productivity of a business. For companies to grow, they need to make sure their employees have discipline and punctuality.

A time clock will ensure employees maintain these essential work ethics. It can also empower company management, making them more self-sufficient and technologically advanced.

Companies thinking of investing in a time clock for their employees will benefit from the software in the following ways.

  • Accurate time records

There are little to no errors when employees clock in using the software. The data is collected automatically without the management having to interfere.

Employees can avoid making clock-in or out mistakes since there is no physical register to maintain or record their attendance. Instead, they can sign or punch in from any secure device that their company approves.

  • Efficient employee management

A web-based timeclock for employees eliminates the need for companies to maintain physical records such as attendance registers.

While employees can punch into work from anywhere, the management has oversight over how, when, and from where their employees are using it. This helps them manage employees more effectively, eliminating common errors like entering wrong time and attendance details.

  • Time-saving and cost-effective

With time clocks, employees do not have to stand in long queues, waiting for their turn to punch into and out of work. Instead, they can use this extra time to focus on the tasks at hand, helping boost productivity.

Even the management can save a bit by investing in time management software. While the initial investment may seem relatively high to most, the app will prove to be a good investment in the long run. Companies will also save on pen, paper, and other material costs as employees no longer sign physical registers.

  • Offer mobility

There are more significant mobility opportunities for companies that have a distributed workforce. For example, work teams that need to be on the run can punch in from anywhere outside the office.

All they need is access to a device with an internet connection. And, of course, they can also do it via their mobile phones. Besides, this is the easiest way to clock in and out of work for employees that work remotely.

Best time clocks for Different Companies

There are different types of time clocks offering various conveniences. Companies can choose one or more of these clocks depending on their size, functionality, budget, and other vital factors.

For instance, some businesses require all their employees to work from the office. These kinds of companies can use biometric authentication to collect employee time stamps during clock-ins. A proximity time clock that uses a proxy card or key is also a good idea.

On the contrary, businesses that offer their employees the option to work from home can use web-based employee time clocks. Decentralized workgroups can punch in and punch out from within the comfort of their homes. It increases transparency between employees and management, enabling them to build lasting professional relationships.

Bottom line

A web-based timeclock for employees can prove to be beneficial to small and large businesses alike. Various industries like software firms, hospitals, telecommunications, and even schools are increasingly investing in it for more efficient employee and student time management.

This type of functionality can help a business expand as it enables them to monitor employees working in various locations.