How important is onboarding? Approximately a third of all new employees know if they are going to quit a job after just one week. With that in mind, 73% of the businesses that overhaul their onboarding processes do so because of retention concerns.
So what’s the cause of these retention issues? A common complaint among new hires is that companies with outdated onboarding practices are chaotic and slow. Fortunately, HR employee onboarding software can help mitigate this problem. Here is how it works:
What Is Onboarding Software?
Onboarding software is a technology used by a human resource department to automate the manual tasks associated with easing an employee into a new position within the company.
With this software, the onboarding process may begin with simple paperwork tasks — for example, filing an I-9 form via an employee dashboard. Essentially, the dashboard is a hub that contains all of a new employee’s information. It is accessible to the entire team as a point of reference and communication.
This software also automates the payroll and tax reporting processes and integrates tools and resources for the administration of benefits. It can also maintain compliance by tracking missing information and guarding against misfiling.
The onboarding process may look different depending on the position. As such, many HR employee onboarding software will account for this. For example, the training material for a new salesman is not the client orientation package that the new director of marketing needs. This software makes sure the right orientation information gets to the right team member.
Finally, HR employee onboarding software provides managers with supervisory tools. Once an employee transitions into their everyday work routine, this software will serve as a tracking and recording application for the employee’s performance and progress.
What Does Onboarding Software Do
There are several task categories that onboarding software can monitor, clarify or make more efficient. Here are some of the most common:
Managing New Hire Paperwork: Onboarding systems can instantly and accurately copy redundant information across a variety of forms. That way, HR employees do not have to do this manually.
Orientation Tracking: This allows new hires to view their new hire responsibilities from anywhere.
Employer Document Compliance: This software offers assistance to employees who are filling out paperwork. And it automatically updates the latest taxation and regulatory forms, even those from out of state. It also e-files them once they are completed.
Background Check: A background check can be initiated with just one click of the mouse. The results are then filed and reported to the relevant departments.
Workflow: To help new hires realize expectations, automated workflows are both launched and maintained for easy reference. These directives illustrate responsibilities, benchmarks, and time frames. And these can be altered and flagged for updated reviews.
Providing Access to Employee Information: Keeping a copy of the employee handbook is no longer necessary for either employers or workers. Employees will have access to a portal to their payroll, health care, and other HR information.
Introduce New Hires With Ease With HR Employee Onboarding Software
Remember, the best people want to work with the best people. Start your new hires off with the right impression and build a business culture and staff that lasts with HR employee onboarding software. Find the right program for your business today.