Using pen and paper for dealing with a large number of documents is now a thing of the past. Most businesses are moving towards paperless solutions if they are not already doing it. If your business requires a lot of physical documents to be signed then you should consider switching to digital solutions.
There are many agreement templates that you can get from online websites easily. They are customizable saving you a lot of time, increasing your efficiency. Electronic signatures are the future of business and you should start using them if you are not already doing it.
Part 1: Reasons to use Electronic Signature
There are many reasons why you should start using electronic signatures in your business. All the businesses that switched to E-signature are doing it for a reason.
1.1 Reduces the Cost of Operation
It is inexpensive to use E-signatures as you would only need to invest in a system that everyone can access. On the contrary, if you are using traditional paper-based documents for your business, then you have to invest in printing equipment, ink cartridges, papers, filing system, management systems, and many more.
You are not able to send the file through email if it is paper-based which would require you to invest in delivery services or Faxes. Most E-signature apps only charge a monthly fee and some of their features can be used free of cost for life.
1.2 Efficiency
When you are signing hundreds of documents a day errors are meant to happen. Much time and energy would be wasted to recreate the whole document and sign them again. On the other hand, a digital signature is precise. There is no room for error if you do it right the first time.
You don’t have to manually send the document to everyone when you are using digital signatures. You can simply add the recipients to view and edit the document. It also reduces the chances of error in the document as more participants would view the document.
It is much easier to sign the document using an E-signature system such as CocoSign than waiting for a physical paper, signing them, and mailing it back to the recipients. All this back and forth can be spared by using an efficient E-signature app. It is also possible to track which documents are shared with which recipients using an app making the whole system more efficient.
1.3 Safety
You don’t have to worry about a forger using your signature on important papers if you are using e-signature for your business. Your signatures are very safe in the app that you are using and it also contains a traceable code that informs you anytime your e-signature is used by anyone except you.
Your E-signature is kept safe in the platform of your choosing. The best platforms provide you with a safe system developed by expert cybersecurity specialists protecting your data from all kinds of hackers.
It is not possible to forge an electronic signature and use it as easily as it can be with a paper-based system. The digital signature is data that can be used to trace back the identity and the location of the forger.
1.4 Good for the Environment
Paper comes from trees which are very essential for our planet. Because of industrialization, many trees are being cut down every year which is adversely affecting our environment. Using digital apps instead of paper would save many trees making the environment better for everyone.
It’s not just trees that would be saved. The electricity that would be consumed by printing machines, faxes, and other electronic devices can be preserved by using E-signatures. Saving electricity is also a step towards protecting our environment.
The filing system is also not required as you can save unlimited files using digital storage. The files would be stored in the cloud which you can access from anywhere in the world.
1.5 Better Legal Protection
Many business owners doubt if E-signatures are actually legally binding. They sure are legally binding and would give you the same legal cover as any signatures by the owner in a paper. When people sign a document with their E-signatures, they are stating that they have read the documents and they are accepting the terms and conditions of the agreement.
It is possible to trace the name and the location of a person using digital signatures as they are data. This feature protects the legitimacy of an agreement even more than a signature on a written agreement. With digital signatures, it is easier to prove that the sign is not forced and done by the real person giving you better legal protection.
Part 2: Which Electronic Signature App Should you use?
Now, if after reading all the benefits of digital signatures you want to use them for your business, then the next step is choosing an app for it. The best app for this is CocoSign which is globally used by millions of people.
CocoSign provides a lot of free templates that you can choose from and the whole interface is very well designed making it a very easy-to-use app. You can invite as many people as you want to edit a document and their servers are well protected. You don’t have to worry about being hacked when you are using CocoSign.
Another app that makes it easier to generate your digital signature is Signature Generator. It is very interactive and simple. You can create a signature by typing in the app or you can simply sign and save the signature.
After you make a signature, you can add the signature in the CocoSign app and save it for future use.
Part 3: Conclusion
If you don’t want to fall behind your competitors in this fast-paced world, you need to start using Electronic signatures to run your business. It has many benefits like saving your costs, improving efficiency, and advanced security. You can use apps like CocoSign and Signature Generator to easily manage the digital signatures in your business.
