Efficiency is a major problem for fleet managers especially when it comes to cost.
We have bought you the common result inflictions by leveraging telematics and the automation of workflow that you will obtain with the help of reporting. Most of the fleet managers waste their time in activities that consume more time and give lesser results hence leading to inefficiency however the key to these problems really is the reporting of the fleet management.
According to a survey conducted by the GR Advisory that covers almost 600 companies that are functioning in the European Union the directors of the fleet management in most of these companies are of the thought that for the governance of the fleet, a complete and timely integrated reporting is of key importance and a priority should be given to it but unfortunately around 70% of the companies still rely completely upon the Excel spreadsheets and do not give the due importance and recognition to the fleet governance by the integrated reporting system. Also, fleet managers often find them in the hot waters for using such outdated techniques for fleet governance as these techniques are prone to human error and the inadequacies of the software.
The optimization and the betterment of fleet reporting nowadays are very crucial for the people or companies dealing with the large vehicle fleet or the mobile workforce. Factors such as these have infringing impacts on one’s business but are often overlooked due to negligence.
By this time there must be some questions popping in your head such as the effect of the telematics on fleet reporting or how are telematics important in the process of helping the people managing the fleet in uniting the databases that were present previously and how to analyze them and finally how to use this analyzed data in identifying the similarities in the behavior and make decision base on these particular trends to increase the productivity and to secure even more people?
The answer to these questions is quite easy to understand, the advanced technologies such as diagnostic and localization technology generate five different, otherwise impossible results that are unique through the help of the combination of the continuous data transmission that have less impact over the internal processes, the unison of these results and the emerging artificial intelligence produce the desired results. Here are the five best strategies to ensure smooth fleet governance:
Fleet Contracts Customization
Most of the big companies use the cost per kilometer or cost per mile as the fundamental cost calculator for the lease in the long-term leasing.
The fleet managers should hence predict the fuel economy or the mileage, this task might become troublesome as there are ever occurring changes taking place so cost calculation becomes difficult during the entire duration of the contract. The rough idea for this information can be derived from the total refueling trends of the vehicles, but this is no sure shot scheme and many deficiencies can take place and also the maintenance of the records can be much of trouble not to mention the time consumption is very much.
This obtained data on a day-to-day basis assists the fleet managers to analyze the total fuel consumption that is based on the experimental basis instead of the theoretical data that gives a more realistic approach toward the data handling and predicting the future consumption that is more accurate.
The fuel consumption can also be controlled by using genuine spare parts instead of aftermarket parts as the latter does not go with the vehicle very well and consume more fuel. This is also a big factor in the consumption of fuel that you can not predict by on paper calculations.
The determination of the total number of the vehicle that you will be needing both for the services that your business will offer and the vehicles that would be used by the personals of the company is one of the key elements to optimize the business as their cost will be a determining factor in the total cost of the business itself.
By the use of telematics, you can develop a structure that will determine the utilization of the vehicle and the driving habits of the driver such as the total usage time and the frequency of the usage, and others.
This all data obtained from the telematics helps you determine the fleet sizing for your firm and its different areas to assist you to determine the changes that you can make to optimize your business according to the changes that might be going on in it such as upsizing or downsizing of the business.
Most of the fleets of any company are sublet to the brokers if the fleet is assigned for a long term, who in turn charge the companies on a specified fee of insurance based on the average vehicle ratio of accidents.
One of the best things offered by telematics is the insurance applications evaluation that uses artificial intelligence to determine the driving patterns and the amount of the risk that a specified driver takes to draft a perfect insurance policy and the price and does on rely upon the typical fleet loss average index. This will reduce the cost and improve the safety of your fleet.
Most of the companies, that manage big fleets of vehicles, are now giving special attention to the carbon emission from the vehicle and are working towards reducing it and are shifting to the less emissive vehicles. Carbon emission is expected to decrease by almost 50% by the end of 2025.
The calculations of the total carbon emitted are very important and unfortunately very difficult. Most of the green programs calculated by the OEMs by these readings are very far from the actual numbers.
Telematics also assists a feasible solution as it gives us the total actual cost of ownership by the use of the constant recording intervals and gives the exact value instead of giving us the vague reading that is far from reality.
The transmission data based on real-time events assist you to control the costs of various things. These savings of the cost is related to the driving pattern and the behavior of the driver. These costs are very difficult to control as they are bound to happen if not monitored regularly. Thanks to the advanced telematics system which helps us in the reduction of cost by constantly monitoring the factors that are prone to give away money if left unmonitored.
The constant monitoring by telematics also enables you to save a fortune that you otherwise would waste on the accidents and other costs paid over that are left unchecked by most of the fleet management systems.